|Personal Data Category||Description|
|Identification Data||may include a person’s name, date of birth, driver’s license and passport information.|
|Contact Data||may include a person’s email address, phone number, postal address, other communication details (e.g. Skype), IP Address|
|Communication Data||may include phone calls, email and hard copy correspondence.|
|Marketing Data||may include your Contact Data and any preferences in receiving marketing from us and your communication preferences.|
|Recruitment Data||“If we interact with you for the purposes of any job with the Company, we will collect recruitment related data such as identity data, CV data, and job application data as part of the recruitment process. When processing CV data, we may process certain Personal Data including the following: date of birth, employment history, skills/ experience, languages, educational history, qualifications, membership of professional associations, contact details of employer references/character references, licenses held, interests and hobbies, languages, locations, nationality, passport, eligibility to work in certain jurisdictions, salary expectations. As part of processing Recruitment Data, we process interview/screening answers and notes and usernames and passwords for access to our recruitment portal.”|
|Financial Data||may include payment related information or bank account details and financial data received as part of the services that we provide.|
|Web Data||may include Personal Data provided on any forms on our website and, to the extent that it includes Personal Data, information on the type of device you’re using, its IP address, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.|
|Special Category Recruitment Data||If we interact with you for the purposes of a job with the Company, we may collect Recruitment Data that is of a special category per the GDPR definition: this can include diversity data such as gender, religion, racial or ethnic origin, sexual orientation, trade union membership or data relating to health. We will only source this data with the explicit consent of Candidates.|
|Social media data||We receive Personal Data about Website Users when they follow social media links on our website.|
|CCTV Data||We operate CCTV cameras at some of our premises. If you pass by and/or visit some of EviView premises, your image may be recorded on CCTV|
We process all Personal Data lawfully and in accordance with the requirements of the law. The GDPR sets out the grounds where processing of Personal Data can be undertaken.
We set out here the legal basis we use to process Personal Data:
We will process Personal Data where necessary to perform our obligations relating to or in accordance with any contract that we may have with you or to take steps at your request prior to entering into that contract (e.g. our client services agreement);
For instance, when you register for one of our services you will enter a contract with us for the delivery of that service.
For certain processing activities we may rely on your consent. If you consent to the processing of your Personal Data, then we may process your Personal Data on this ground. For example, we will get your consent if you are not an existing user of any of our services and you sign-up to receive marketing newsletters from us.
Where we are unable to collect consent for a particular processing activity, we will only process the Personal Data if we have another lawful basis for doing so.
You can withdraw consent provided by you at any time by contacting us at dpl
3. Legitimate Interest
At times we will need to process your Personal Data to pursue our legitimate business interests, for example for administrative purposes, to collect debts owing to us, to provide information to you, to operate, evaluate, maintain, develop and improve our websites and services or to maintain their security and protect intellectual property rights.
We will not process your Personal Data on a legitimate interest basis where the impact of the processing on your interests or fundamental rights and freedoms outweigh our legitimate interests.
Where we carry out marketing activities based on legitimate interests you will always have an option to opt-out of receiving marketing communications.
You may object to any processing we undertake on this basis. If you do not want us to process your Personal Data on the basis of our legitimate interests, contact us at email@example.com and we will review our processing activities.
4. Legal Obligation
If we have a legal obligation to process personal data, such as the payment of taxes, we will process personal data on this legal ground.
5. Special Category Recruitment Data
When we process special category recruitment data such as your health data, we require your explicit consent to do so. We will explain the purpose for processing at the time we collect the data and provide you with suitable information to fully inform your consent.
We use your Personal Data to provide you with our services and to assist us in the operation of our company. Under data protection law, we must ensure that the purpose of processing is clear.
We have set out below the general purpose of processing, the categories of Personal Data processed and the related lawful basis for processing.
|Purpose of Processing||Categories of Personal Data||Lawful Basis|
|Marketing & Sales Activities:|
|Recruiting staff including:|
|Social Media Account Management including:|
|Website delivery including:|
|Registration and Administration of Client Relationship|
|Managing payments and administration of the contract including:|
|Ensuring security of the EviView premises|
|Management of Corporate Affairs:|
BUSINESS CONTACT PERSONAL DATA
We collect Business Contact Personal Data from our business contacts including – customers, suppliers, partners, shareholders and business prospects.
We source Business Contact Personal Data in order to serve the business relationship. We will only ever source Personal Data that is necessary and in a way that would be generally expected.
We receive Personal Data about Business Contacts from a variety of sources, as follows:
CANDIDATE PERSONAL DATA
We will only ever source data that is necessary to provide services to you and in a way that would be generally expected.
We receive Personal Data relating to Candidates from a variety of sources. The primary source is from Candidates directly.
We collect Personal Data from you in the context of seeking a role within EviView, or on a EviView project with a third-party client. This involves receiving your Personal Data, highlighting your skills and competencies, contacting you, emailing you with projects that may be of interest to you and sharing your Personal Data with those EviView clients in relation to a project placement, where appropriate.
When you submit your Personal Data through the Contact Forms you are agreeing to EviView sharing your data with third party clients for the purposes of securing a role within EviView or working on a EviView project with a third party. We collect Personal Data about you from the application forms and questionnaires you may be asked to complete; we also gather Personal Data from records of our correspondence, phone calls and emails.
Examples of the sources of Personal Data of Candidates are as follows:
WEB USERS PERSONAL DATA
We collect Website User information from all visitors to our web site www.eviview.com in order to improve our services and develop the Website.
We receive Personal Data about Website Users who access our advertisements or our Website regardless of whether they interact or register with the Website.
SOCIAL MEDIA USERS PERSONAL DATA
We collect information from you when follow our social media accounts, like, comment or reshare a social media post or when you communicate with us via messaging apps on social media platforms.
CCTV PERSONAL DATA
We may collect CCTV video footage of visitors to our premises.
We will need to share your information in certain circumstances. We will always ensure that we comply with the law when we transfer your Personal Data. We will also ensure that any processor or sub-processor takes appropriate technical and organizational measures when processing Personal Data on our behalf.
In certain circumstances, we may disclose Personal Data to third parties as follows:
More specifically we may share:
When we engage another organisation to perform services for us, we may provide them with information including Personal Data, in connection with the performance of those functions. We do not allow third parties to use Personal Data except for the purpose of providing these services.
We will take all steps reasonably necessary to ensure that all Personal Data is treated securely in accordance with this Data Protection Statement and the relevant law, including the GDPR.
In particular, we have put in place appropriate technical and organizational procedures to safeguard and secure the information we process.
We monitor for and do everything we can to prevent security breaches of the Personal Data that we process.
Once we have received your information, we will use strict procedures and security features for the purpose of preventing unauthorized access and ensuring that only those who need to have access to your Personal Data can access it.
We also use secure connections to protect Personal Data during its transmission.
If you think that there has been any loss or unauthorized access to Personal Data of any individual, please let us know immediately.
We will only transfer Personal Data outside the EEA if necessary and with appropriate safeguards in place.
As a global organisation we use and share Personal Data both inside and outside the EEA. We ensure that any transfer of Personal Data outside the EEA is undertaken using legally compliant transfer mechanisms and in accordance with the GDPR.
When we transfer Personal Data outside of the EEA, we generally rely on the Standard Contractual Clauses under Article 46.2 of the GDPR adopted by the EU Commission or the Privacy Shield in the case of transfers to the USA. However, we may also rely on some of the other legally compliant transfer mechanisms.
Cookies are small text files placed on your computer or mobile device by websites that you visit, and they help us improve the products and services that we offer you. They are used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies may allow a website to remember your activity over a period of time. Cookies are optional and you do not have to accept them.
Our Website may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy settings, and these are not endorsed by us. We do not accept any responsibility or liability for these third-party websites. Please undertake the appropriate due diligence before submitting any Personal Data to these websites.
|Purpose of Processing||Categories of Personal Data||Retention Period|
|Withdrawal of consent + 30 days|
|Marketing & Sales||Withdrawal of consent + 30 days|
|Recruitment||18 months or duration of employment + 7 years|
|Website Delivery||Withdrawal of consent + 30 days|
|Registration and Administration of Client Relationship||10 years or 30 days after termination of contract|
|Managing payments and administration of the contract||7 years|
|Management of Corporate Affairs||7 years|
In certain cases, we may retain Personal Data for longer than specified here if required under relevant laws.
You have various rights relating to how your Personal Data is used.
You can ask for access to the Personal Data we hold on you
You have the right to ask for all the information we have about you. When we receive a request from you in writing, we must give you access to everything we’ve recorded about you as well as details of the processing, the categories of Personal Data concerned and the recipients of the Personal Data.
We will provide the first copy of your Personal Data free of charge, but we may charge you a reasonable fee for any additional copies.
We cannot give you access to a copy of your Personal Data in some limited cases including where this might adversely affect the rights and freedoms of others.
You can ask to change Personal Data you think is inaccurate
You should let us know if you disagree with something included in your Personal Data.
We may not always be able to change or remove that information, but we’ll correct factual inaccuracies and may include your comments in the record to show that you disagree with it.
You can ask to delete Personal Data (right to be forgotten)
In some circumstances you can ask for your Personal Data to be deleted, for example, where:
Where your Personal Data has been shared with others, we will do what we can to make sure those using your Personal Data comply with your request for erasure.
Please note that we can’t delete your information where:
You can ask us to limit what we use your Personal Data for
You have the right to ask us to restrict what we use your Personal Data for where:
When Personal Data is restricted it can’t be used other than to securely store the Personal Data and with your consent to handle legal claims and protect others, or where it’s for important public interests.
You can ask to have your Personal Data moved to another provider (data portability)
You have the right to ask for your Personal Data to be given back to you or another service provider of your choice in a commonly used format. This is called data portability.
This right only applies if we’re using your Personal Data with consent and if decisions were made by a computer and not a human being. It does not apply where it would adversely affect the rights and freedoms of others.
You can make a complaint
You have the right to lodge a complaint with the local supervisory authority for data protection in the EU member state where you usually reside, where you work or where you think an infringement of data protection law took place.
We will post any changes on the Website and when doing so will change the effective date at the top of this Data Protection Statement. Please make sure to check the date when you use our services to see if there have been any changes since you last used those services. If you are not happy with any changes that we have made you should cease using our services.
In some cases, we may provide you with additional notice of changes to this Data Protection Statement, such as via email. We will always provide you with any notice in advance of the changes taking effect where we consider the changes to be material.
Please contact us if you have any questions about this Data Protection Statement or Personal Data we hold about you:
|Address:||Data Protection Lead, 74 South Mall, Cork T12 F3FD|
|Telephone:||+353 21 2427026|
If you have any concerns or questions about the processing of your Personal Data, the Supervisory Authority in Ireland may be contacted as follows:
|Address:||Canal House, Station Road, Portarlington, R32 AP23, County Laois|
|Tel Lo-Call:||1890 252 231|